Organize Chrome bookmarks for maximum efficiency

Takis Athanassiou  —  May 31, 2013 — 2 Comments

Chrome Bookmarks

A web browser in modern computing is an indispensable piece of software, considering all the functionality have been performing in our day-to-day work. Think about out it. We use our browser to find information, to check out mail, to connect and communicate with other people, to buy, to access cloud applications, to view, listen or check multimedia, to access training modules, and a lot more. Modern computing requirements, demand a capable network computer can access all the information required in our modern knowledge economy.

Google Chrome is my current selection, not only because is light, quick and efficient, but also because facilitates my day to day internet transactions in a transparent way and has a lot of extensions that ease various tasks. As you know, today there are a lot extensions available, that can enhanced Chrome in many ways and according to special requirements you might have by your web browser, But one, valuable, feature, often overlooked, is the (common today) internal functionality of a web browser in storing bookmarks for later references. This process usually refers as bookmarking and is a common feature in all the modern browsers.

Usually, in day-to-day browsing, we bookmark something we are interested in, for some later time, and if we are a little organized person, we try to use categories for every bookmark we made. This is a typical operation, but, usual, is not efficient one, since, after a while we have pile up so much bookmarks (most of the times unorganized and without a clue on what they are referred to) that become useless in retrieving any information we require.

This is a reason, and a first alarm signal, that we need to take more seriously our bookmarking procedures and review the how and where we store something and for what reason (i.e. future reference, asap action, short -term subscription, registration, other?). Most of the time it is enough for you to see how you bookmark a site, page, etc, record the procedure you use (i.e. not the specific steps of bookmarking, CTRL+D for instance, but where you store the particular bookmark, whether or not you have an organization scheme, how you going to retrieve it easily, do you need to rename the bookmark on something more useful, or not, etc) and tweak it in a way serves you best.

Along these lines, what I have to suggest, is a better organization, that, I think, can help you in your everyday internet requirements. An organization that can support both action and reference items (as it is common in the best time management methodologies) as well and a certain elements of business intelligence in accessing quickly and easily the required resources. The proposed scheme is very easily applicable by any user with limited computer knowledge, and if properly constructed, can provide an integrated solution and a reference internet system for the laymen as well as the professional in computer area.

The proposed scheme is simple and involves only a few simple steps (but demanding ones):

  1. Back up all your bookmarks either locally (in your PC) or in network by using services as Google Bookmarks, Kippt, delicious, or any other bookmarking services.(ATTENTION: This step is very important! Do not proceed in step 2 before you have completed this step).
  2. Review and examine all your bookmarks, and decide which ones are of importance and which are not. Select the important ones and either delete the unimportant or not longer valid bookmarks, or store them in a temporary folder or catalog for further usage,
  3. Organize the bookmarks you use into 2 separate categories according to their usability. Namely action items and reference items. Implement the action items category (#1 in the picture) in the bookmarks bar of Chrome (or any other browser) and the reference categories (#2, #3 & #4 in the picture) in the normal bookmark places (according to the browser you use).
    • In action bar (action items) you can place any bookmark of frequent usage as bookmarklets you use, links of web applications, points of access in information you are interested in, etc. As a reference, my action bar consists by 6 main folders, namely Blogging (links related to my blogging activities), Dashboard (all the links related to administration tasks for various web applications), Daily (links I visit every day as news sites, etc, thanks goes to Michael Hyatt for this category), Q.Links (Quick links in specific areas of applications such as my Google plus or Facebook profile, my twitter channels, links to web applications related to further reading or things I didn’t find time to review, like Amazon, Kindle Cloud Reader, Goodreads, Instapaper, etc), Act.Later category (includes links related to things or tasks I want to study or proceed further such as software and tolls I’d like to see, services to check out further, etc) and finally the @Act.On category (includes mainly bookmarklets, performing various tasks, such as quick bookmarking (!!!) in different services I use, read later tasks, etc. The @ sign denotes action, such as in GTD methodology). Of course every main action category includes sub-categories according to my needs. For instance the dashboard category include sub-categories for the administration of my blogs and my sites, the collaboration tools I use, etc.
    • In reference Items, go all the rest bookmarks and links that can be used or exploited in a further time. These links are best to be organized in categories that have a functional meaning for you (you can see mine categories in the picture).
  4. Categorize each and every bookmark in their respective category and use it according the tasks you have to perform with each bookmark you store (i.e. review a paper, an article, a post, Read news, etc).
  5. Review and amend accordingly the bookmarks you have already stored or are in temp folders, change their position according to their utilization or delete them when the tasks relate to them have completed.
  6. That all, folks !

The workflow, after you implement a scheme like the suggested one, is easy enough. You are in a web page, for instance, describing a new product, tool, services, information, you would like to learn further, but you don’t have the time to take a look right now. Simple, you can use read it later tools such as Instapaper. or pocket utilizing the appropriate bookmarklets for such a task in your @Act.On category (or similar), or, if you don’t want to overload you later reading task list,  you can use the Act.Later category (sub-category Services for instance !!!) to store it the link for further usage.

The reason for the implementation of such a scheme is:

  1. To use the internal mechanisms and shortcuts of browsers for quick and easy organization of links (such as the Ctrl+D shortcut in Chrome)
  2. To remove easily redundant links from temp categories without intervention to the main bookmarking system
  3. To provide a way for easy access to information and applications of importance
  4. To reduce the information overload by using temp locations for information to be processed in a later time without pile up information in large and already saturated Read Later lists.
  5. To provide a secondary mechanism for not loose an important information.
  6. To provide a constant bookmarks scheme easily portable across different bookmarking services and browsers in different computing platforms.

This scheme, in order to have a larger range of application, need some more supportive tools such as a synchronization extension for sync all the bookmarks across different browsers and platforms (I use the Xmarks), and perhaps an extension for remove duplicate links (like Bookmark Sentry). Furthermore, you can enhance your bookmarks functionality with tools such as HolmesNeater Bookmarks or  Quickmarks, as these tools presented by Saikat Basu in his article: “Use these 3 Chrome Extensions To Speed Search Your Bookmarks With A Keystroke” or find some more, more suitable for your needs.

Do you think, you can use a system like that. Can you find it useful in your everyday activities. Please comment.


Disclosure of Material Connection: Some of the links in the post above may are “affiliate links.” This means if you click on the link and purchase the item, I will receive an affiliate commission. Regardless, I only recommend products or services I use personally and believe will add value to my readers. I am disclosing this in accordance with the Federal Trade Commission’s 16 CFR, Part 255: “Guides Concerning the Use of Endorsements and Testimonials in Advertising.”

Takis Athanassiou

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Takis Athanassiou is an IT Consultant, Blogger, Trainer & Writer, active in the areas of leadership, business consulting, e-Learning and social media. He aims at the development of people, business and assets! You can check out his blog, add him in Google+ and follow him on Twitter.

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