The Power of Templates

There were a time when I had to produce a lot of content in very short period of time. Part of my business development duties was the draft of the comprehensive responses to various Calls Of Tenders and proposals providing specialize solutions and approaches, towards various clients! And this it was a lot of writing!

The Power Of Templates

In order to do more efficient my work and manage to cope with all this writing tasks, I was relying on the power of templates to help me manage all this workload.

What Templates Are?

You can create templates everywhere. This includes both your personal and professional life. A template is a form of action (activities) routinely or customary repeated in various occasions and safely be filled in (or performed) without much thought! Just as the driving is, or the drafting of a formal business letter. Driving and writing a letter based both on some common principles.

  1. You have learned the skill or you have acquire the knowledge of doing something, sometime in the past (shifting a gear in driving or writing business letters in your computer)
  2. You have to apply the same skill or knowledge over and over again in various different situations (you have to shift gears in every driving conditions or to write letter in every job position you may work!)
  3. You can find a way of eliminating the most repetitive tasks leaving your focus and energy for performing better on the tasks your involvement is absolutely necessary!

Over the years, a lot of approaches and methodologies have been developed, to do just that. To develop ways (templates, hacks, approaches, etc) to make you more efficient when repetitive tasks should be performed. Some of them suggest you, to:

  • focus only on the important things and gradually omit the others,
  • delegate to someone else (if you can!) such tasks and activities,
  • automate some procedures to safely perform such tasks (either in computer or in your life as habits),
  • develop better or more suited to your style, habits
  • follow structured approaches that can guard you from distraction (Covey’s approach, GTD, etc)

The common denominator of all the above is that all are based on templates. Are pre-thoughted of, pre-designed, pre-scripted and pro-active forms of doing or performing certain tasks.

What The Templates Are Particularly Good At

You can create templates for sending mails and e-mails in your computer for instance and you can create a different kind of template to find the time to go the gym! The first one is the template per se, the second one is a life script or habit. Both though serve the same function. To leave some less important (or repetitively) tasks behind, in the background, leaving you to do only the creative activities you should do!

The power of templates, lies at the fact that makes you focused on what’s important in relation to the task you have to do and dictates you a 1-2-3 logic of completed it!

For instance, when you code for a specific computer language or you write a business letter, there would be always common parts! For the coding some functions or derivatives habitually you (or your group) use, for the letter the logo, address of the company, colors and fonts according to the company culture!

So in any case a template let’s you start on doing what it need to be done (write the new functions in coding, or write the essentials of your communication in letter).

You can use templates everywhere. In your e-mail, in drafting proposals, in writing business or personal letters, chatting, etc. If templates combined with a text expander typed of software (as the PhraseExpress in Windows, or the TextExpander in Mac), they become powerful tools that streamline your productivity!

It is important to use templates to speed up your workflow, but is also important to customize them to fit to your special needs. Select some templates and

Question: Do you think you can use templates in your personal or business life? What templates would you need for being more efficient? Do you use templates, or not?

Get my future articles in your inbox!

You like what you read? Join a community of like-minded peers! Get more posts as that in your inbox and get the free ‘On Business & Leadership’ e-Book!



    Takis Athanassiou is an IT Consultant, Blogger, Trainer & Writer, active in the areas of leadership, business consulting, e-Learning and social media. He aims at the development of people, business and assets! You can check out his blog, add him in Google+ and follow him on Twitter.

    Please note: I reserve the right to delete comments that are offensive or off-topic.